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Information Request: RFP
Please fill out this form if you'd like information about Yolo County or if you'd like a proposal for a group meeting here.
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RFP Details
RFP Name
Requested Date(s) of Event
Decision Date
Response Due Date
Event Type
Association
Conference
Corporate
Education
Government (Federal)
Government (State)
Meeting
Religious
Sports
Tour
Trade Show
Wedding
Other
Event Type: Other
RFP Description
Group/Event History
Please include dates for last 3 years
Start
End
Start
End
Start
End
City
Hotel
Total rooms achieved
Total catering revenue
Upload Your RFP Form Here
Contact Information
Name
First
Last
Email
*
Phone
*
Organization
Website
Sleeping Rooms
Do you need sleeping rooms?
*
No
Yes
Are your dates flexible?
*
No
Yes
Flexible Dates
Date: start of flexible date range
Date: End of flexible date range
Flexible dates
Tell us more about how flexible your dates are.
Commissionable
*
Yes
No
Payable to
IATA Number
501c3
Yes
No
Sleeping Room Dates
Date
Single (1 Bed)
1-2 people
Double (2 Beds)
2-4 people
Suite
2-4 people
Occupancy Per Room
Single
Double
Triple
Quad
Date
Single (1 Bed)
1-2 people
Double (2 Beds)
2-4 people
Suite
2-4 people
Occupancy Per Room
Single
Double
Triple
Quad
Date
Single (1 Bed)
1-2 people
Double (2 Beds)
2-4 people
Suite
2-4 people
Occupancy Per Room
Single
Double
Triple
Quad
Additional Information
Meeting Space
Do you need meeting space?
*
No
Yes
Upload your press releases, photos, posters, or other files here
Number of Meeting Rooms
*
1
2
3
4
Meeting Room 1
Date
Start Time
:
HH
MM
AM
PM
End Time
:
HH
MM
AM
PM
Number of attendees
Approx. Sq Ft Required
Setup Style
Classroom
Classroom (Chevron)
Theater
U-Shaped
Hollow Square
Banquet
Reception
Exhibit
Comments/ Specific Needs
Audio/Visual & Internet
Needs
Internet Connection (Wireless)
Internet Connection (Wired)
LCD Projector
Screen
Speakerphone
Microphone
Television
DVD Player
Blu-ray Player
VCR
CD Player
Flipchart/ Easel
Dry Erase Board
Podium
Please check all that apply
Comments/ Specific Needs
Food & Beverage
Breakfast
Start Time
:
HH
MM
AM
PM
End Time
:
HH
MM
AM
PM
Requirements
AM Break
Start Time
:
HH
MM
AM
PM
End Time
:
HH
MM
AM
PM
Requirements
Lunch
Start Time
:
HH
MM
AM
PM
End Time
:
HH
MM
AM
PM
Requirements
PM Break
Start Time
:
HH
MM
AM
PM
End Time
:
HH
MM
AM
PM
Requirements
Dinner
Start Time
:
HH
MM
AM
PM
End Time
:
HH
MM
AM
PM
Requirements
Comments / Specific Needs
Meeting Room 2
Date
Start Time
:
HH
MM
AM
PM
End Time
:
HH
MM
AM
PM
Number of attendees
Approx. Sq Ft Required
Setup Style
Classroom
Classroom (Chevron)
Theater
U-Shaped
Hollow Square
Banquet
Reception
Exhibit
Comments/ Specific Needs
Audio/Visual & Internet
Needs
Internet Connection (Wireless)
Internet Connection (Wired)
LCD Projector
Screen
Speakerphone
Microphone
Television
DVD Player
Blu-ray Player
VCR
CD Player
Flipchart/ Easel
Dry Erase Board
Podium
Check all that apply
Comments/ Specific Needs
Food & Beverage
Breakfast
Start Time
:
HH
MM
AM
PM
End Time
:
HH
MM
AM
PM
Requirements
AM Break
Start Time
:
HH
MM
AM
PM
End Time
:
HH
MM
AM
PM
Requirements
Lunch
Start Time
:
HH
MM
AM
PM
End Time
:
HH
MM
AM
PM
Requirements
PM Break
Start Time
:
HH
MM
AM
PM
End Time
:
HH
MM
AM
PM
Requirements
Dinner
Start Time
:
HH
MM
AM
PM
End Time
:
HH
MM
AM
PM
Requirements
Comments/ Specific Needs
Meeting Room 3
Date
Start Time
:
HH
MM
AM
PM
End Time
:
HH
MM
AM
PM
Number of attendees
Approx. Sq Ft Required
Setup Style
Classroom
Classroom (Chevron)
Theater
U-Shaped
Hollow Square
Banquet
Reception
Exhibit
Comments/ Specific Needs
Audio/Visual & Internet
Needs
Internet Connection (Wireless)
Internet Connection (Wired)
LCD Projector
Screen
Speakerphone
Microphone
Television
DVD Player
Blu-ray Player
VCR
CD Player
Flipchart/ Easel
Dry Erase Board
Podium
Please check all that apply
Comments/ Specific Needs
Food & Beverage
Breakfast
Start Time
:
HH
MM
AM
PM
End Time
:
HH
MM
AM
PM
Requirements
AM Break
Start Time
:
HH
MM
AM
PM
End Time
:
HH
MM
AM
PM
Requirements
Lunch
Start Time
:
HH
MM
AM
PM
End Time
:
HH
MM
AM
PM
End Time
:
HH
MM
AM
PM
Requirements
PM Break
Start Time
:
HH
MM
AM
PM
End Time
:
HH
MM
AM
PM
Requirements
Dinner
Start Time
:
HH
MM
AM
PM
End Time
:
HH
MM
AM
PM
Requirements
Comments/ Specific Needs
Meeting Room 4
Not quite finished...
Date
Start Time
:
HH
MM
AM
PM
End Time
:
HH
MM
AM
PM
Number of attendees
Approx. Sq Ft Required
Setup Style
Classroom
Classroom (Chevron)
Theater
U-Shaped
Hollow Square
Banquet
Reception
Exhibit
Comments/ Specific Needs
Audio/Visual & Internet
Needs
Internet Connection (Wireless)
Internet Connection (Wired)
LCD Projector
Screen
Speakerphone
Microphone
Television
DVD Player
Blu-ray Player
VCR
CD Player
Flipchart/ Easel
Dry Erase Board
Podium
Please check all that apply
Requirements
Food & Beverage
Breakfast
Start Time
:
HH
MM
AM
PM
End Time
:
HH
MM
AM
PM
Requirements
AM Break
Start Time
:
HH
MM
AM
PM
End Time
:
HH
MM
AM
PM
Requirements
Lunch
Start Time
:
HH
MM
AM
PM
End Time
:
HH
MM
AM
PM
Requirements
Requirements
PM Break
Start Time
:
HH
MM
AM
PM
End Time
:
HH
MM
AM
PM
Requirements
Dinner
Start Time
:
HH
MM
AM
PM
End Time
:
HH
MM
AM
PM
Requirements
Comments/ Specific Needs